Faculty Hiring Process

Step-by-step guide to initiation new faculty searches/hires

  1. Department Chair obtains permission from Dean to initiate search process and forwards copy of e-mail to Business Center and Todd Hoffmann, include the speedtype to cover the costs of advertising in the Courier Journal..
  2. Dean’s Office will provide PCN to Business Center to begin the process in recruiting solutions (Job Search Requisition).
  3. Department creates the ad to post on UofL Job Opportunities and determines the members of the search committee. The committee member names, ethnicity, and gender are forwarded to the Business Center, along with a copy of the APPROVED ad by the Dean..
  4. Department will let Business Center know if the position will be posted in other publications. If so, it is the Department’s responsibility to post the outside ads.
  5. Business Center will initiate the search in PeopleSoft Recruiting Solutions and notify HR / Employment Services.
  6. Department will review applications and supplemental documents that have been downloaded, schedule/conduct interviews.
  7. Department will ask permission of the Dean to make an offer to preferred candidate and provide to him the Record of Faculty Votes for Tenure/Non-Tenure and Reference Letters. NO OFFER is made at this time, only permission given by the Dean that this person is acceptable.
  8. Chair of Search Committee notifies Business Center when the request to make an offer has been approved by the Dean.  Department will let the Business Center know who was interviewed, the date of the interviewed, type of interview and a short statement on why you chose your preferred candidate.
  9. Business Center will request authorization to extend the offer.
  10. Approves offer in approximately 24 – 48 business hours or contacts Business Center for additional information.
  11. Once HR has approved offer, the Business Center will accept the offer in PeopleSoft and notify the Dean’s Office with the Job ID#.

Preparation of the triptych

  1. The Letter of Offer is drafted by the Dean’s Office and mailed to the candidate for signature. Upon receipt of acceptance letter, the Dean’s Office will send a copy to the Business Center.
  2. Dean’s Office completes and prints off the acceptance panel in PeopleSoft Recruiting Solutions.
  3. Official transcripts, a completed CBC authorization form and P-102 are requested by the Dean’s Office.
  4. Dean’s Office will process the Criminal Background Check and the Departmental Staff and Dean’s Office will be notified upon completion.
  5. Dean’s Office compiles paperwork needed for triptych and sends to Faculty Affairs.
  6. The Department will work with the new employee in regards to moving/relocating to the University.
  7. The Office of Faculty Affairs closes job requisition in PeopleSoft and enters faculty member’s credentials. .